In the year 2012, it’s hard to believe that some successful companies are still clinging to paper forms in the field. We encounter it everyday. Whether it’s the delivery guy at the office, the technician installing something electrical or an inspector assessing a situation on location, paper forms are still very much present.
But why? Why have firms not switched to mobile form solutions like ProntoForms? There are a myriad of reasons. But mostly, it’s due to a lot of misnomers. Some managers probably believe they have to build their own solution, which is certainly time-consuming and costly. Still others may subscribe to the old ‘if it ain’t broke, don’t fix’ theory.
The truth is, mobile form solutions like ProntoForms up your business workflow in a variety of ways, saving you thousands of dollars annually. It’s not far-fetched or futuristic anymore to imagine and implement the following workflow into your business:
- ProntoForms is installed on any major smartphone or tablet that follows a worker into the field and ties in with your back office system.
-Company paper forms are re-created through the ProntoForms Web Management Portal and can then be accessed and filled out on mobile devices.
-Managers can dispatch work orders into the field without field workers having to come in to the office to get assignment information.
-Field workers can acccess company forms on their mobile devices and fill them out on the job site, including integrating client signatures, and adding in photos or scanning in barcodes.
-With the push of a button, all data collected in the field on the device is sent back to head office and can be integrated into the back office with ease. No paper forms to fax or transcribe.
-Additional export and connectivity options such as multiple file types to send and export collected data in, as well as compatibility with popular cloud computing services, such as Microsoft SharePoint, Google Docs and Dropbox, make team collaboration and sharing simpler.
-Top level features such as geo and time stamps on forms, as well as skip logic and lookup tables, render paper forms obsolete and a drag on business workflow capabilities.
-Pricing for ProntoForms is not only reasonable, but it pays for itself relatively quickly, based on how much a business will rely on the mobile business solution.
In listing a few simple steps and points, it’s hard to grasp just how some companies are being left behind. The scalability and pricing makes it a no-brainer for any size business.
Perhaps this posting will help the skeptical see the light.
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