To really upgrade the manner in which data is collected in the field, the right mobile form application should take advantage of all of the latest mobile device capabilities. App features such as geo and time stamps, as well as barcode, signature and photo captures, are a must for any leading data collection solution. In addition, depending on the operating system, a leading mobile form application will also be able to process voice-to-text.
Moreover, the App should be capable of real-time sending data back to the office, to fully maximize workflow efficiency.
Part of the advantage of mobile forms is cutting down on potential trips back to the office for field workers. If the App has dispatching functionality, a company could save hugely on fuel costs. Essentially, dispatching is the ability for managers to send work orders or partially filled forms to individuals or groups of field users.
Ideally, the right mobile form solution connects with any back office system relatively easily. But, for enterprises seeking a higher level of integration, the App should also offer an API, allowing company developers to more effectively integrate it into their back office system. The API should also have the capability of updating data sources, exporting data, etc.
With more and more businesses utilizing cloud services, a selected mobile form App should be able to access and share data with popular cloud services, including Microsoft Share Point, Google Docs, Dropbox, and more. Getting this collaborative leg up on the go is a critical key to maximizing any mobile application deployment.
Form Samples and Customization
Starting anything from scratch can be a lengthy process. That’s why a winning mobile form solution should already have existing or sample forms that any business can customize and implement in short order.
At the end of the day, the right mobile form application will not only improve any company’s workflow – but it should also save you money in the long run. With various costs associated with traditional paper forms such as transcribing labor and fuel costs, to say that a mobile form application can have a major impact on any firm, no matter the industry, would be an understatement.
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