Being lax on compliance is expensive: fines from OSHA, worker's compensation, and downtime from broken equipment or insufficient personnel add up. Sometimes, though, the list of requirements can seem unattainable, either from lack of safety personnel, or a need to power through and get the job done. It takes a lot of man hours to fill out, review, and implement health and safety changes using paper forms. However, by replacing a paper workflow with a digital solution, those hours can be drastically reduced, ensuring your team is able to achieve compliance on time, and under budget.
Imagine a form could tell a technician performing an inspection that there was a safety issue, how to respond to it, while also notifying the Engineering team that they need to perform an on-site repair, and what tools they need to fix the problem. Incorporating conditional logic into forms does just that. A digital form with conditional logic can, in real-time, provide users with an objective evaluation of a situation, and automatically contact the appropriate stakeholders for each incident, even when the users themselves don't know who they are.
Analytics tools can help field workers dive deeper into understanding jobsite compliance. Data showing how long a piece of equipment has been in use, and how frequently it's been used, can be used to calculate how long until it will likely break down. This information can be fed into the conditional logic of a form, triggering responses based on projected maintenance requirements. A minor safety issue on a brand-new machine will present differently than the same minor safety issue on a machine that is nearing the end of its life. That additional insight can save your team time and money, and prevent serious injury to your people.
One example of where insight-based-on-usage-data can prevent big problems is airplane safety. One or two small infractions may not be a big deal on their own, but add several minor safety issues together and that plane could fall out of the sky. It's unrealistic to expect all technicians to judge every safety issue exactly the same way, so instead of asking them subjective questions regarding safety, ask them objective questions regarding the state of the plane. A digital form can analyze answers in real-time, and inform the technician of problems and how to fix them, mitigating the risks associated with subjective data recording and human error.
Technicians don't have time to carefully analyze all the data they collect in the field; they're too busy doing their jobs. Embracing modern tools for data collection, however, enables those same teams to be proactive in their safety processes, minimizing down time and maximizing the lifecycle of equipment.
Want to learn more about how a digital data solution can help keep your people safe? Request a trial of the leading mobile solution provider today.
Jacinta joined ProntoForms in 2014 as a Technical Documentation Writer. She then moved over to the Marketing department as a Product Marketing Specialist where she has been involved in many aspects of copy production, and has taken a whole lot of screenshots. Jacinta has a BA Honours in English, Religion and Philosophy from University of Toronto.