Paper forms versus mobile forms

As moreJoe the oil and gas inspector and more businesses switch from paper form processes to mobile form processes, it’s always a great exercise to see just how far we’ve come, business technology-wise.

Here’s a step-by-step example of a worker in the field collecting data, and how he does it with both paper forms and mobile forms. For the purposes of this example, let’s say Joe, the mobile worker, is a a safety inspector in the oil and gas industry.

Paper: Joe arrives at the job site and begins his inspection. It’s a particularly windy day, and so his papers are struggling to stay flat on the clipboard. He also notices that his pen is starting to fade somewhat, requiring him to make a trip back to his vehicle to get another one. Finally, Joe is ready to begin filling out the paper form and he starts to input his findings.

Mobile: Joe gets to the job location and begins his inspection using his mobile device. While the wind is blowing about, it doesn’t faze him. He begins inputting his findings into his mobile form from ProntoForms.

Paper: As Joe gets halfway towards completing his form, he makes a mistake in one of the form fields, inputting the wrong information. Since his form is being filled in with a pen, he is unable to erase it and now must decide whether he wants to cross out his error or start over with a new form.

Mobile: Joe continues to register his findings within the mobile form. Suddenly, he makes a typo in one of the fields. Joe simply taps the backspace and rectifies the problem in no time.

Paper: Towards the end of his inspection, Joe spots a problem situation on the job site. He believes that his superiors should get a visual of the situation. He pulls out a digital camera that he carries around and takes a couple of snapshots. Later, he’ll upload the pictures to his laptop and then email them to his boss, with a note that says to make sure these pictures are associated with his paper form report.

Mobile: Nearing the completion of his inspection, Joe spots a problem situation and decides to snap a photo of it for his superiors using his smart device. The photo is integrated right into his mobile inspection form. This way, his bosses can examine all of the pertinent inspection data altogether.

Paper: Upon completion of his inspection, Joe gets the signature of the job site foreman on his paper form and gets back into his vehicle. Since the job site did not have a fax, Joe decides to drive the paper form the full 30 minutes back to the office and hands it to an administrator. There, he takes the time to upload the photos from his digital camera to a company computer. The administrator will then take Joe’s filled out form and transcribe it onto the computer, to create a digital copy of Joe’s inspection.

Mobile: After he’s done with the inspection, Joe gets the signature capture of the job site foreman on his mobile form and hits the ProntoForms send button on his device. The form is then sent via email notification to a company administrator. In addition, the form is also integrated right into the company’s back office, already properly labeled for easy digital filing.

For Joe, a mobile form solution from ProntoForms is the way to go. It saves him time and helps his company save on money (ex. labor hours) and increase productivity.

This scenario is one quick example of how ProntoForms is being deployed by over 2,000 businesses.

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Mats LindebergMats Lindeberg
As ProntoForms’ Communications Manager, Mats leads a team of talented writers who provide written content for web, marketing collateral, social media, and PR. When he’s not moving commas around, he’s coaching Little League baseball and playing keys in a cover band. Mats has a degree in Journalism from Stockholm University.
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