A trusted partner in your business transformation
Deployment success through a 5-step methodology
Our methodology lets us offer predictable deployments with fixed costs and a clear timeline.
Plan
Implement
Connect
Scale
Optimize
Questions you should answer at this stage
- What business challenges are you hoping to solve?
- Which workflows do you want to convert to ProntoForms?
- How much time does your team have to commit to building, testing, and managing forms?
- What is your budget?
- Will you DIY or buy your ProntoForms solution?
Establish your goals
Before setting off on your ProntoForms implementation journey, you need to determine what the goals of your implementation are. Have discussions with key stakeholders and establish what you need and how you will measure success.
Shell
ProntoForms manages risk from day one.
Two deployment options: DIY or Professional Services
When to levearge Professional Services experts
- You want to reduce errors on high-impact forms.
Leverage solution design experts who have years of experience designing, building, and deploying forms.
- You want valuable training and dedicated ProntoForms' contacts.
Lean on the Professional Services team to meet milestones and deadlines without stretching bandwidth.
- You want to deploy complex workflows, quickly.
Professional Services drastically shortens time-to-value, on budget, and to exact specification
- Dedicated Customer Success Manager and Implementation Specialist
- Training for your team
- Customized form building
- On-boarding & deployment support
- Additional ProntoForms University training option
When to DIY...
- You want forms for low complexity work.
DIY is a great option if your workflows are fairly straightforward or moving from paper is your main objective.
- You don't need complex integrations or API.
If you don't need to move data far, or if you work with one of our out-of-the-box integrations, then ProntoForms will be a breeze for you.
- You or someone on your team is a tech nut who loves to get your hands dirty.
If you have the personnel in place or have someone eager to build workflows, then they will find ProntoForms simple to step-up and fun to explore our expansive content library.
Questions you should answer at this stage
- What ProntoForms tier and features will be important for your workflows?
- What systems and processes does your data need to move across?
- Does the form meet your requirements and meet your objectives?
- What field testing will be done?
- Are users happy with the form?
Our proven implementation methodology
1. Concepts & Requirements Gathering
At the gathering stage, it's about discovering ProntoForms' capabilities and scoping how they will help you turn your plan into apps.
Leveraging Professional Services
A ProntoForms Sales Engineer will schedule a kick-off call to explore, identify and document all workflow requirements, and fully understand parallel business processes, and intended outputs.
Using the information gathered at the “plan” stage (goals, budget, etc.) a Sales Engineer will work with the customer to develop a clear scope of work and a project plan, if appropriate.
DIY
Pull the information gathered at the “plan” stage together with ProntoForms' solution capabilities found in our support documentation. From there, determine what capabilities/tier you will need and then scope out the project. We suggest using a RACI Matrix for internal stakeholders.
Technical considerations
Review data sources, data destinations, 3rd party integrations, data outputs, and any additional dispatch requirements.
2. Solution Architecture
At the solution architecture stage, you will create an outline for the solution and decide how data will flow between the field, office, tech stack, and customer.
Leveraging Professional Services
You will work with a Solutions Architect to plan how your solution will function from a technical perspective. They will provide tailored best practice recommendations to take full advantage of mobile forms capabilities and data integration.
DIY
You will need to determine how data will flow and if any output documents or out-of-the-box integrations will be required for their solution. It is helpful to draw diagrams at this stage or use the Formspace to map data movement.
Test and iterate on the form as you build:
- It's extremely easy to deploy and test forms and workflows as you build the solution.
- Seeing it on the device and testing as you build can save you time vs. attempting to build out the entire form before testing and receiving feedback.
3. Solution Development
At the solution development stage, an actual ProntoForms solution will be built out in the Formspace.
Leveraging Professional Services
A regular checkpoint cadence will be created with a ProntoForms Implementation Specialist together you will institute a highly transparent development process. Using an iterative and interactive approach, the Implementation Specialist will ensure you are kept apprised of all milestones and given sufficient time for field testing / user acceptance testing. At this stage, any forms included in the implementation package will be built out by the implementation specialist. Other forms outside the package will be completed by the customer using similar tools included in the DIY section.
DIY
Build out our first form in the Formspace. Use the ProntoForms 101 support documentation, and assets like webinars to assist you.
4. Field Testing
Field testing is a critical stage of implementation as it puts apps into the hands of workers and generates real, actionable feedback.
Leveraging Professional Services
Field testing will be conducted by your team. ProntoForms can help in constructing a test plan and can provide guidance, but it is critical to own your skills, resources, and expertise at this stage. Afterall, you know your processes best.
Opportunities to enhance or optimize a workflow may surface, based on field testing; in these situations, the Implementation Specialist may adopt a consultative role and engage additional internal resources.
DIY
You may choose to deploy forms to a small group in order to collect employee feedback. Form versions help keep track of changes applied to forms when iterating them. See our support documentation for testing best practices.
5. Field Acceptance
Field testing is a critical stage of implementation as it puts apps into the hands of workers and generates real, actionable feedback.
Leveraging Professional Services
You and your Implementation Specialist will agree if the final acceptance of the solution has been met. Training requirements and any future considerations should be clarified (analytics, custom outputs, or complex data management solutions). The form is ready to go live at this point. The Customer Success Manager and ProntoForms' support portal will serve as a conduit for further assistance.
DIY
You can dispatch your form directly to your field teams at this stage. Please read our Dispatching Overview for more information. If you find that you require further assistance beyond ProntoForms' support channel or feel that—after exploring—that you wish to do more, consider looking at ProntoForms implementation packages for scaling or optimizing your workflows.
Questions you should answer at this stage
- Would you like to extract data gained from the field and move it across your tech stack?
- Could you obtain more ROI from your existing implementations?
- Are you interested in an out-of-the-box or custom API integration?
- How often would you like to fetch updates to files?
- What kind of analytics solution would help you make the most out of your data?
- Is compliance with security standards important to your organization?
Establish your goals
Before setting off on your ProntoForms implementation journey, you need to determine what the goals of your implementation are. Have discussions with key stakeholders and establish what you need and how you will measure success.
We make the connection
- Out-of-the-box integrations
ProntoForms offers dozens of simple low-code integrations to commonly used back-office systems and cloud services.
- Prontoforms' API and Webhooks
Our custom API and webhooks help you program automatic data communication between your back-office system and the ProntoForms server.
Keeping your information secure is our top priority
ProntoForms has completed audits against the Service Organization Control (SOC 2 Type II), the Health Insurance Portability and Accountability Act (HIPAA) Security Rule, the Health Information Technology for Economic and Clinical Health Act (HITECH), and has received Title 21 CFR Part 11 Compliance attestation for electronic records and signatures.
- We conduct ongoing compliance audits, penetration testing, and automated security scans.
- We offer 24/7 service operations.
- All customer data is encrypted with the AES-256 cipher in our cloud hosted systems.
- We encrypt all data over HTTPS using TLS when in-transit to and from our cloud-hosted systems to customers' apps.
Love to geek out over data?
- In-product Analytics
Track the frequency of question responses using basic analytics, form activity, and form submission dashboards.
- Submission Analytics
Make the most of a sleek dashboard of data record submissions based on a single workflow—analyzed by time, status and/or outcome.
- Workflow Analytics
Measure your effectiveness with multi-dimensional and multi-workflow analysis using dashboards and reports, with user-defined filters and powerful ad-hoc capabilities.
Questions you should answer at this stage
- Are there other areas of the organization or workflows that could be improved with apps?
- Should you switch to DIY or Professional Services with future deployments?
- Is compliance with security standards important to your organization?
Invest in Professional Services
You should consider investing in Professional Services for your scaling projects if you...- Have tight deployment timelines to deploy
- Have limited resource availability—perhaps a citizen developer is not available to work on a project
- Want to ensure best practice design and implementation are followed on larger, more complex solutions
- Where critical customized outputs are required, like tailored custom documents submitted to government agencies
Move to DIY
You've used a setup package to receive initial training and have had help launching the first few forms and now feel comfortable enough with ProntoForms to continue on their own.
Don't leave scaling up to chance. ProntoForms' scale-up program.
Our platform marries together the granular customization of LOB use cases and geo-specific security or systems requirements with enterprise-grade data, device management, and easy adoption that IT requires for organizational deployment.
Scale-up governance... we have a process for that!
Questions you should answer at this stage
- Did I achieve my previously set goals?
- Has my ProntoForms implementation met or exceeded my expectations?
- When will I next review my processes for optimization opportunities?
Achieving digital transformation
Digital transformation isn't a destination, it's a journey.
For some organizations, digitizing processes might be the most important step in their digital transformation journey.
For organizations further along in their journey, it's important to look at developing long-term digital transformation pillars. This can include shifting team norms around data-empowered decisions, building a data-driven culture, or creating centers of excellence in your organization.
Empowering your organization's agility
Did regulations change? Is there an area for workflow optimization? Click a button and automatically update regulations across multiple forms. Use form templates to reduce work and speed up changes even more.
