Mobile Form Application Checklist

Enterprises and SMBs that are looking to improve mobile data collection and communication should go through a checklist prior selecting the right mobile business solution.

Multiple Features

To really upgrade the manner in which data is collected in the field, the right mobile form application should take advantage of all of the latest mobile device capabilities. App features such as geo and time stamps, as well as barcode, signature and photo captures, are a must for any leading data collection solution. In addition, depending on the operating system, a leading mobile form application will also be able to process voice-to-text.

Moreover, the App should be capable of real-time sending data back to the office, to fully maximize workflow efficiency.


Part of the advantage of mobile forms is cutting down on potential trips back to the office for field workers. If the App has dispatching functionality, a company could save hugely on fuel costs. Essentially, dispatching is the ability for managers to send work orders or partially filled forms to individuals or groups of field users.

Integration Capabilities

Ideally, the right mobile form solution connects with any back office system relatively easily. But, for enterprises seeking a higher level of integration, the App should also offer an API, allowing company developers to more effectively integrate it into their back office system. The API should also have the capability of updating data sources, exporting data, etc.

Cloud Connectivity

With more and more businesses utilizing cloud services, a selected mobile form App should be able to access and share data with popular cloud services, including Microsoft Share Point, Google Docs, Dropbox, and more. Getting this collaborative leg up on the go is a critical key to maximizing any mobile application deployment.

Form Samples and Customization

Starting anything from scratch can be a lengthy process. That’s why a winning mobile form solution should already have existing or sample forms that any business can customize and implement in short order.

Bottom Line

At the end of the day, the right mobile form application will not only improve any company’s workflow – but it should also save you money in the long run. With various costs associated with traditional paper forms such as transcribing labor and fuel costs, to say that a mobile form application can have a major impact on any firm, no matter the industry, would be an understatement.

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Mats LindebergMats Lindeberg
As ProntoForms’ Communications Manager, Mats leads a team of talented writers who provide written content for web, marketing collateral, social media, and PR. When he’s not moving commas around, he’s coaching Little League baseball and playing keys in a cover band. Mats has a degree in Journalism from Stockholm University.
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