"We're hitting between 95 and 100 per cent compliance, on a monthly basis."
Manager of Business Data Analysis
- Streamline facility inspections
- Improve quality and consistency of service
- Mobilize paper-based business processes
- Raised compliance target
- 85% to 100%
- Customized, automated reports
- Real-time compliance tracking
Diversified Maintenance provides janitorial and maintenance services to a broad range of industries, such as retail stores, schools, and medical facilities.
For quality control inspections, Diversified Maintenance relied on handwritten forms, which area managers would submit via fax and email.
As the company grew to more than 9,000 employees, the paperwork mounted.
The company's 140 area managers have been equipped with ProntoForms, a smartphone and tablet application that allows for the collection and submission of accurate and media-rich field data.
"A typical inspection involves checking everything from floor to ceiling," says Area Manager Peter Pappas. "I'll start at the front entrance. I'll take photos to back up my documentation of what I'm observing. And we do it beginning to end - all aspects of the inspection."
Diversified Maintenance has leveraged ProntoForms Analytics to automatically send out compliance reports to stakeholders. Previously, the company created one general report that went to all stakeholders. "Everybody saw the details of everybody else's compliance information," says Patricia Richards, Manager of Business Data Analysis.
"Through Analytics, I'm able to create the report and show them they're compliant, but I can customize the report and show them only their own information," she says.
"We've changed the target to 100 per cent. We're hitting between 95 and 100 per cent, on a monthly basis."
"The ability to dispatch the forms has made us nimbler," says Pappas. "We're quicker. We're faster on our feet. We can change direction very quickly." The corporate office can dispatch Pappas a list of tasks, which he can then execute with ease. "It's really customized to where we're going that day."
Before turning to ProntoForms, Diversified Maintenance had a compliance target of 85 per cent, and occasionally achieved between 90 and 95 per cent. The company has upped its target now that ProntoForms makes data available immediately upon submission.
"We've changed the target to 100 per cent," says Richards. "We're hitting between 95 and 100 per cent, on a monthly basis."
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Past & upcoming events
At Phillips Healthcare, low-code apps are part of their solution for ensuring technicians automatically complete work in-compliance and that potential audits are painless. Join us as we dive deep into exactly how Philips uses ProntoForms to service some of the most stringently regulated assets on the planet.
Gain valuable insights from a squad with numerous years of field service experience working at Fortune 500 companies. Pat Foley, ProntoForms' Client Director will be joined by Dominique Vaes, Founder and Senior Partner at Field Service in Motion, and Johan Franck, Associate Partner at Field Service in Motion, to discuss their lessons learned with digital transformation trends. Come learn how to hit targets no matter how agile and fast digital goals are becoming.
In this session discover:
- How digital transformation is now table stakes in 2021
- What leading field organizations are asking about digital transformation
- How to gain organizational commitment and then manage change
- The power of low-code apps for field service productivity
Don't make rush digital transformation decisions or implementation mistakes. Chris Bade, VP Field Service & Customer Support at Analogic Corporation and David B. Bishop, Director of Service Operations, Building Solutions North America at Johnson Controls discuss how to ensure internal buy-in and business goal alignment in your organization and that tech you invest in today will delivers value to your customers in the long-run.
Teamwork provides a multi-user workflow so mobile users can easily transfer forms for work in progress. The result? True collaboration in the field. Supervisors or team leads can track the work performed and unassign or reassign work.
WATCH THE DEMO
Service Council and ProntoForms get together for a fluffy talk on lofty dreams of achieving digital transformation nirvana, but for actionable and meaningful takeaways to help you build out your bulletproof digital transformation strategy for 2021.
This virtual town hall brings together field service expertise and learnings from ProntoForms, an organization that has helped deploy countless COVID-related and 2020 response apps in the past year, and one of their prominent customers who will discuss strategies and actions that has helped their organization stay agile and accelerate digital transformation to meet new and unique service requirements and health and safety guidelines
Field and tech executives join Alvaro Pombo, CEO of ProntoForms, to discuss how their organizations have accelerated their digital transformation and tackled the growing demands and evolving requirements of this new business climate.
Learn, innovate, and network. Whether you're a seasoned ProntoForms guru or just getting started with digital transformation and field automation, get ready to become a field efficiency and safety hero at the EMPOWER'20 virtual conference.
Hear from inspiring keynote speaker Jon Barr, CIO of KONE Americas, and watch virtual panels with Ryan Tidd, the Engine Operations Capability and Innovation Director at Cummins, and ProntoForms' VP of Operations and scaling expert, Aly Mawani.